Zoho Notebook: AI Notes, Tasks

Zoho Notebook is an AI note-taking app, digital notepad and task manager that helps students and professionals remember what was said in lectures and meetings — recording and transcribing them, turning them into summaries and action items, and keeping every note and task searchable.

WHO IT'S FOR

• Students taking lecture notes and revising from them.
• Professionals who need a record of a meeting without typing it out.
• Freelancers and teams tracking tasks, deadlines and clients.
• Anyone keeping a private diary, a daily planner or a grocery checklist.

NEW: CHECKLISTS ARE NOW TO-DO CARDS

• Give each task a due date and time, with reminders before it falls due.
• Repeat it daily, weekly, monthly, yearly or on your own schedule.
• Mark a task Important or Urgent so the right work stands out.
• Break a task into subtasks and link the note that holds the detail.
• Assign a task by email — it lands in that person's own to do list.
• Open To Do to see every task from every notebook: Upcoming, Overdue, Assigned to me.

WHAT PEOPLE USE NOTEBOOK FOR

1. Meeting notes. Record the meeting; Notebook AI transcribes it live and writes the summary and action items — so you can take part instead of typing.

2. Lecture and study notes. Record a class while you type, and scan textbooks and handwritten pages into searchable PDFs — findable months later.

3. A private diary or journal. Keep any note secure with a password, fingerprint or face lock — private even on a shared phone.

4. Research and documents. Save articles with the Web Clipper, add files and photos, and search inside images and scans.

QUESTIONS PEOPLE ASK

What kind of notes app is Notebook?
A free notes app and digital notepad combining an AI note taker, task organiser, document scanner and private diary. Seven card types: text, to-do, audio, photo, smart, sketch and file.

Can I manage my to do list in Notebook?
Yes. Each task gets a due date, reminder, repeat schedule, priority and subtasks, and the To Do section gathers tasks from every notebook into Upcoming, Overdue and Completed views. Assign a task by email and it appears in that person's own To Do — a shared note becomes a collaborative task manager.

Can Notebook take notes in my meetings for me?
Yes. Record or upload audio or video and Notebook AI transcribes it in real time and writes a summary with action items. It also turns rough ideas into outlines, to do lists or mind maps, and can break a task into steps.

Is Notebook good for students?
Yes. Record a lecture while typing, handwrite with the S Pen or a stylus, scan textbooks into searchable PDFs, and search any phrase.

Can I switch from Evernote, Google Keep or OneNote?
Yes. Migration tools import your notes, so nothing is left behind.

Does Notebook work offline?
Yes. Create, edit and read notes offline; they sync when you reconnect, across Android, iOS, Mac, Windows and web.

Is Notebook free?
Yes. The free plan includes 500 MB of cloud storage, with no ads or hidden fees. Notebook AI, subtasks, repeating tasks and task assignment are on the paid plans.

Is my data private?
Notes are encrypted in transit and at rest. Zoho never sells your data and shares none with third parties.

BUILT FOR ANDROID

• A To Do home-screen widget — tick tasks off without opening the app.
• Note widgets, pinned shortcuts and a Quick Settings tile.
• Swipe left to delete a task, swipe right to make it a subtask.
• Task notifications with Mark as completed, Reschedule and Snooze.
• Multi-window, picture-in-picture, shortcuts, printing.

MORE IN THE APP

• One card holds text, to-dos, tables, images and audio.
• Nested notebooks, tags and custom sorting keep notes findable.
• Handwrite and sketch with the S Pen or a stylus; add videos.
• Share with view or edit access, publish a link, or export as PDF.
• Connect Notebook to Claude, ChatGPT and other AI tools via MCP.

Editors' Choice on Google Play, with over 5 million downloads. Ad-free and synced across your devices.